Document Management & Process Improvement Internship null

Your role

In this role, you will have the key responsibilities below:

Scope A (Document Management) 

The intern will be assigned to support the Document Management process with the following key deliverables:

• Document review exercise for BMS System documents and operating Procedures (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
• Support on Design Flowchart and document conversion including formatting.
• Support on Document Distribution (review and approval) via O365 Planner and Nitro.

Scope B (Records Management)

The intern will be assigned to support the development, rollout, and implementation of the Petrofac Malaysia Records Management process and procedure with the following key deliverables:

• Establishment of Company Level Record Retention Schedule/policy that complies with regulatory and Petronas requirements.
• Records verification, inventory review exercise, and improvement activities (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
• Support on the CI Major Project - P2P (Disposal and Digitisation activity)
• E-learning on Web-Based Inventory Guidelines, retrieval, and archival process.

Scope C (Asset Modification Brownfield Project) 

The intern will also be assigned to assist in Brownfield projects that consist of the following assignments:

• Support the quality checks on documentation (incoming and outgoing) as per the document control process between the Company and Contractor (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement action.
• Support on the review accuracy of Final Documentation.
• Support on the compilation of native drawings and Rebuilt Drawings exercise.

Scope D (Process Improvement)

The intern will also be assigned to assist in process improvement projects that consist of the following assignments:

• Support on Process mapping and development of process flow diagram, data gathering, and analysis.
• Support on content research and benchmarking.
• Create content/ e-learning/ interactive media/ video/ montage on process improvement.
• Support on the process improvement project.

About you

Essential qualifications & skills:

• Bachelor’s Degree in Information Management, Office Management, Record Management, Computer Science, etc. with a minimum 3.5/4 or its equivalent.
• Proficient in Microsoft Office, (Excel, Word, and PowerPoint).
• Proficient in editing software e.g., Computer programming languages, Illustrator, Dreamweaver, Photoshop, Canva, etc. Shall have the required editing software (Preferable).
• Detail-oriented and meticulous.
• Good English communication (both written and verbal)
• Creative in problem-solving - able to propose/come out with relevant solutions and taking action.
• Discipline - time management, personal leadership, eagerness to learn.
• Able to work under pressure and meet deadlines.
• Proactive and self-motivated
• Resourceful and willing to learn beyond textbooks.
• Good team player and prepared to lead.
• Positive Attitude
• Quality conscious

Benefits

Interning at Petrofac offers several benefits:

• Professional Growth: Petrofac interns gain exposure to diverse projects and have the opportunity to collaborate with a global team.
• Variety of Experiences: Petrofac is involved in every area of the energy lifecycle, providing interns with a broad range of experiences across different disciplines.
• Supportive Environment: The company fosters a culture of creativity and problem-solving, encouraging interns to explore different roles and geographies.
• Mentorship and Guidance: Mentors and colleagues support interns, helping them navigate their career paths and develop their skills.
• Competitive Benefits: Petrofac offers competitive benefits and prioritizes the well-being and mental health of its employees.

Training & development 

During the internship programs, Petrofac offers a blend of structured learning and on-the-job training, covering various disciplines such as mechanical, electrical, civil, and process engineering. This approach ensures that interns gain practical skills and valuable insights into the oil and gas industry.

Additionally, Petrofac’s vocational training programs combine experienced technical trainers with hands-on practical skills development and digital training content. This helps interns develop a well-rounded skill set that is highly beneficial for their future careers

Career progression

Petrofac considers interns for full-time employment based on their performance and the availability of suitable positions. Internships at Petrofac are designed to be a stepping stone for future career opportunities within the company. Interns who demonstrate strong skills, a good work ethic, and a cultural fit with the company often have a higher chance of being offered a permanent role.

Sources

Information on this page was gathered based on the sources below:

• petrofac.com/careers/why-join-petrofac/
• petrofac.com/careers/early-careers/
• petrofac.com/petrofacts/graduates/
• malaysia.indeed.com/cmp/Petrofac/reviews?fjobtitle=Intern