Legal & Compliance (Document Management & Process Improvement) Internship null

Your role

Key responsibilities:

Scope A (Document Management) 

The intern will be assigned to support the Document Management process with the following key deliverables:

• Document review exercise for BMS System documents and operating Procedures (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
• Support on Design Flowchart and document conversion including formatting.
• Support on Document Distribution (review and approval) via O365 Planner and Nitro.

Scope B (Records Management

The intern will be assigned to support the development, rollout, and implementation of the Petrofac Malaysia Records Management process and procedure with the following key deliverables:

• Establishment of Company Level Record Retention Schedule/policy that complies with regulatory and Petronas requirements.
• Records verification, inventory review exercise, and improvement activities (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
• Support on the CI Major Project - P2P (Disposal and Digitisation activity)
• E-learning on Web-Based Inventory Guidelines, retrieval, and archival process.

Scope C (Asset Modification Brownfield Project) 

The intern will also be assigned to assist in Brownfield projects that consist of the following assignments.

• Support the quality checks on documentation (incoming and outgoing) as per the document control process between the Company and the Contractor (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement action.
• Support on the review accuracy of Final Documentation.
• Support on the compilation of native drawings and Re-As built Drawings exercise.

Scope D (Process Improvement)

The intern will also be assigned to assist in process improvement projects that consist of the following assignments.

• Support on Process mapping and development of process flow diagram, data gathering, and analysis.
• Support on content research and benchmarking.
• Create content/ e-learning/ interactive media/ video/ montage on process improvement.
• Support on the process improvement project.

About you

Essential qualifications and skills:  

• Bachelor’s Degree in Information Management, Office Management, Record Management, Computer Science, etc. with a minimum 3.5/4 or its equivalent.
• Proficient in Microsoft Office, (Excel, Word, and PowerPoint).
• Proficient in editing software e.g., Computer programming languages, Illustrator, Dreamweaver, Photoshop, Canva, etc. Shall have the required editing software (Preferable).
• Detail-oriented and meticulous.
• Good English communication (both written and verbal)
• Creative in problem-solving - able to propose/come out with relevant solutions and take action.
• Discipline - time management, personal leadership, eagerness to learn.
• Able to work under pressure and meet deadlines.
• Proactive and self-motivated
• Resourceful and willing to learn beyond textbooks.
• Good team player and prepared to lead.
• Positive Attitude
• Quality conscious

Training & development

At Petrofac, interns get solid training with their own desk and computer. Principal Engineers and dedicated supervisors offer lots of support and guidance, helping them grow and build confidence. With networking events like Friday breakfasts, interns can meet people and learn even more.

Benefits

Some of the benefits that employees enjoy at Petrofac are:

• Hospitalization cover
• E-learning opportunities
• Employee assistance program
• Collaborative and supportive working environment
• Part of a global organization
• Access to learning and development opportunities
• Recognition and rewards for top performers

Career progression

Petrofac focuses on helping young people enhance their skills and gain new experiences. With both classroom and on-the-job training, interns can grow and become a key part of the company's future.

How to apply

Please submit your application along with the supporting letter from the university/ college stating the duration of the internship.

Sources

The following sources were used in researching this page:

• petrofac.com/careers/learning-and-development/
• petrofac.com/careers/find-a-job-at-petrofac/find-a-job-in-malaysia/
• glassdoor.co.in/Reviews/Petrofac-Intern-Reviews
• jobstreet.com.my/companies/petrofac-168551199560669/reviews
• youtube.com