Administrative Assistant null

About Shell

Shell is a global group of energy and petrochemical companies. Shell uses advanced technologies and take an innovative approach to help build a sustainable energy future.

Your Role

• Calendar management: Proactively planning, scheduling and co-coordinating internal and external meetings, taking into account time zone differences and importance.
• Plan and prepare webcasts, townhall sessions and staff engagements, coordinating speakers and all necessary logistics to ensure meetings run smoothly.
• Travel arrangements including visa, flight bookings, transfer bookings, hotel reservations and preparation of complex travel itineraries as well as liaising with Shell’s nominated travel providers & staff when visiting countries.
• General administrative support eg. the budgeting process and any data analysis of expenditure, office space allocation, processing invoices & expenses using GCC.
• Take ownership of distribution lists, mailboxes and SharePoint sites ensuring proper records management. Proper records management skills are crucial given high volume of correspondence.
• Process expense claims, making sure no deadlines are missed.
• Organize social events (team meetings, farewell parties, team gatherings etc.)
• Occasionally stand-in for other GM's Admin when they are on leave

Trainings, development & rotation

• Shell gives their employees the support and training to grow and develop, because they recognise the crucial part every employee plays in success.
• They offer employees valuable educational resources. There is an emphasis on personal development with potential-based career development. They have a performance appraisal cycle and a range of development tools that employees and their line manager review on a regular basis.
• They offer both internal and external training programmes and have a range of formal leadership programmes that may include international training opportunities.
• Their technical and leadership development programmes are recognised as industry leading.
• Shell Open University is our online learning portal.

Salary & Benefits

Roles in the Administrative Assistant earns around and average of 3,640 MYR per month and an average salary range of 1,750 MYR to 5,720 MYR. (Source: Glassdoor)

The company takes care of you and your loved ones and will support you with a competitive and comprehensive benefits package. Below are some highlights:

• Life Insurance.
• Health Insurance.
• Dental Insurance.
• Vision Insurance.
• Prepaid Legal.
• Long-term Disability Insurance.
• Accidental Death & Dismemberment Insurance.
• Temporary Disability Insurance.

Career Progression 

At Shell a range of programs and training that focuses on developing essential skills (e.g., stakeholder management, communication or creative and innovative thinking) for personal and professional effectiveness. Also a series of leadership training, engagement and networking events, coaching and mentoring as well as deep dive sessions for the leaders across the region.

Work Life Balance 

Work Life balance is rated as 3.9/5.0 according to ambition box. Shell values its employees and strives to provide the best for them.They constantly provide opportunities for our employees to develop and upskill themselves.Also provide a vibrant working environment to promote a fun and collaborative work culture. It is also considered Fast-paced and exciting workplace. A place to learn and gain more skills as the company allows employees to explore new marketing techniques. A good place to start for all Fresh Graduates.

Culture & Vibe

Shell Malaysia is one of the first employers in Malaysia to implement diversity and inclusion (D&I), and today, they continue to promote the D&I integration into our operations and culture. The levers they use to progress and embed D&I include communication, education, recruitment, development and mentoring, and building a supportive and inclusive work environment. Shell openly share their policies and implementation approach with other employers in Malaysia to help advance the D&I agenda. 

Their efforts are underpinned by targeted metrics that monitor progress e.g. the representation of women in senior leadership, the diversity of nationalities and our D&I Indicator across our work environment via the annual People Survey.

About You

• Managing a varied workload often under pressure with minimum supervision in a demanding and changing environment. 
• Ability to prioritize and manage workload and to balance conflicting priorities.
• Exceptional attention to detail.
• ​Able to communicate clearly and concisely; fluent in written/spoken English
• IT Savvy, with good working knowledge of MS-office suite and MS-outlook. Good knowledge of Shell Systems - Shell People, Travel, Concur; if not aptitude to learn and utilize these.
• Professional, flexible and proactive attitude - a self starter. Display initiative, flexibility, efficiency, tact and diplomacy at all times
• Ability to build and maintain good relationships and networks some of which are with external parties.
• Utmost integrity to work with sensitive and confidential matters. 

How to apply

To apply for this role, simply click the "Apply on employer site" button on this page to submit your application directly with Shell.

Make sure to complete all the required fields and give throughtful and considered answers.

Some important notes:

• Recruitment and hiring for this role is ongoing throughout the year.
• Applications will be kept active in our database for a period of six months.
• Should you still be interested in JPA program after six months, you will need to re-apply.
• The Shell will contact only those applicants whom hiring managers wish to interview.