Administration Executive null

Responsible for providing effective and efficient administrative support to the businesses/functions under the care of the Chief Financial Officer (CFO) and Corporate Affairs Director.

Responsibilities: 

• Schedule and coordinate meetings, itineraries, travel and accommodation arrangements for CFO, Corporate Affairs Director, department(s), visitors and guests.
• Manage CFO and Corporate Affairs Director business calendar and schedule departmental major event and meeting
• Coordinate and facilitate events and functions including liaising with internal and external stakeholders
• Provide support in marketing activation events e.g., Chinese New Year Launch, National Conference, product launches etc.
• Attend to calls & general enquiries and take & disseminate messages
• Handle all incoming and outgoing documents
• Ensure all documents & records are complete & up to date and maintain an effective filing system
• Prepare and monitor Corporate Affairs & Finance administrative budgets and expenses. Provide update to department for once a month.
• Manage all office administration activities including purchases, ordering, processing invoices, generating purchase orders and expenses
• Monitor and track department(s) stationary stock level.
• Verified employee’s business expenses claim before route to authorizer for approval.
• Manage and submit Director’s business expenses claim, medical claim and free beer requisition.   
• Coordinate with receptionist to manage driver working schedule.
• As a safety ambassador to keep track department(s) participation rate for unsafe behaviour submission.
• Manage and arrange payment for marine insurance coverage and liaising with insurance broker on insurance claim matters

Requirements: 

• At least 5 years’ experience in administrative or secretarial duties 
• Minimum Diploma in Business Studies/Administration/Management, Secretarial or equivalent
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Good command of written and spoken English & Bahasa Malaysia
• Matured, independent and results oriented
• Strong integrity and able to meet tight deadlines
• Possess strong organisation skill, is meticulous with a high level of confidentiality
• Pleasant personality with good interpersonal and communication skills